Combining field notes

You dictated at-scene notes and then added follow-up observations after the incident
Multiple officers contributed notes to the same case
You have separate audio entries you want merged into one written narrative

Open Field Notes from the top navigation and select the My Notes tab
Select the first note you want to combine — check the box next to it
Check the boxes next to at least one additional note (two or more total)
Click Combine Selected Field Notes in the toolbar
TRULEO creates a new combined entry with transcripts merged in chronological order

[SCREENSHOT: My Notes tab with multiple notes selected and Combine Selected Field Notes button visible]

The combined note appears as a single entry. From here you can:

Edit the text directly before requesting a report
Click Generate Report to produce a polished written report from the combined note
Attach the combined note to an Analyst case

The original individual notes remain in your list after combining. You can keep, edit, or delete them separately.

Combine notes before generating a report — this produces a more cohesive narrative than running separate reports
Review the combined text after merging and correct any sequencing issues before generating the final report
If combining notes from multiple officers, designate one officer to do the final combine and report generation to avoid duplicate reports

If you've recorded multiple field notes for the same incident or shift, you can combine them into a single entry. This is useful when you've dictated separate updates throughout an incident and want a unified note before requesting a polished report.