Overview
TRULEO helps agencies create fast, consistent, and defensible reports. Two core features—Field Notes Formats and Standardized Report Types—work together to reduce drafting time, eliminate inconsistencies, and ensure compliance with policy and evidentiary standards.
1. Field Notes Formats
Formats in Field Notes are structured outlines officers use to capture incident details in the field. TRULEO’s Model Policy defines Field Notes as an AI-assisted drafting tool that helps create report outlines, while requiring officers to confirm accuracy.
Benefits
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Ensures officers gather the same essential details for similar incidents.
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Reduces missed facts and cognitive load during busy calls.
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Speeds the transition from initial notes to final report.
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Produces a consistent foundation for all reports.
2. Standardized Report Types
TRULEO uses agency-specific templates—such as investigative reports, affidavits, or specialized formats—to ensure all drafted reports follow a predictable structure.
Example: The Butte County Sheriff’s Office deployed a custom “Coroner’s Format,” achieving division-wide consistency and an 82.5% reduction in drafting time.
Enterprise-scale deployments show similar gains, with draft time reduced 70–80%.
Benefits
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Consistent formatting across the agency
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Fewer supervisor corrections
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Clear, compliant, and court-ready documentation
3. Why Formats and Report Types Matter
Using Formats in Field Notes together with Standardized Report Types provides the following combined advantages:
A. Consistency & Accuracy
Structured note-taking + structured reports = fewer omissions and uniform narratives.
TRULEO aligns drafts with agency templates and policy requirements.
B. Significant Time Savings
Real-world results show 50–80% faster report writing.
Butte County: 40+ minutes → ~7 minutes per report.
C. Reduced Supervisor Workload
Consistency lowers correction time and improves “first-pass” approval rates.
D. Better Compliance & Evidentiary Strength
Standard structures improve clarity, integrate required policy/statute language, and support provenance and audit logs.
E. Improved Training & Oversight
Supervisors can audit reports more easily, and consistent workflows support CALEA-aligned accountability and review processes.
Summary
Formats in Field Notes standardize what officers capture in the field.
Standardized Report Types standardize how reports are completed.
Together, they deliver:
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Faster reports
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Consistent formatting
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Fewer errors
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Stronger compliance
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Better supervisory oversight
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Court-ready, defensible documentation